Trying to get organized and remembering all the things on your “to do” list can be daunting. One way to ease the stress is by making lists and taking notes. Read on to learn how doing those two things can help you and your team become more productive.
People assume that with the myriad amounts of technology gadgets afforded to us, we have become more productive as a society. In reality, the opposite is true. Being able to do anything from anywhere has actually made us less productive, because we are never fully engaged in the task at hand. This article will examine how going “old-school” can help keep us on task and explore the integration of making lists with modern technology.
First, let’s look at the benefits of note-taking.
- Improves focus and attention to detail
- Improves organizational skills
- Teaches prioritizing tasks
- Keeps you on schedule
- Certain apps allow you to share within organization
- Relieves stress
At times, lists can serve as a great motivator. There is a great sense of accomplishment after you are able to check something off your list. Once the task is complete, you have your next project ready and waiting. Less time is spent trying to decide what needs to be done next and productivity increases.
Taking notes is also one of the single best ways to organize the tasks that need to be completed in a period of time. Google Keep is a note-taking service available through the web or as an app. Employees can take notes, which can include texts, lists, images, and audio and have the ability to share with others in the organization. This eliminates the need to send separate emails out about items that need to be completed.
Not only do lists keep individuals organized, they can also serve as a way to delegate projects to others. For instance, when tackling a large project, it is helpful to break down all the tasks that are required into smaller tasks. Those smaller tasks can then be assigned to other people, alleviating some of the responsibility from one person’s shoulders. This allows everyone involved to focus on their part and not be overwhelmed by the entire project.
Keep in mind, lists are only effective if you keep them updated, especially if you delegate assignments to others. Whether you are using sticking notes or note-taking apps, you will be amazed at how much more productive you become when utilizing this strategy.